5 Benefits of Going Paperless with Centreviews
Posted on September 25, 2014 by John Rees
Technology has allowed businesses in all industries to reduce outdated paper-based processes. Initially, the business world saw this as a great solution to the planet’s environmental threats. However, in recent years it has become clear that a paperless office is more productive and efficient, potentially saving money and improving customer service.
Centreviews offers a suite of products that eliminates paper, automating billing, accounts receivable, and document management. Replacing these functions with electronic solutions has several benefits to an organization.
Improved Efficiency & Productivity
Businesses may be concerned that automation means they’d have to immediately dismiss staff. This isn’t the case at all. In fact, automation often requires a small staff to remain in order to oversee processes. Even those positions that might be rendered obsolete can often be shifted to other areas of an organization. In many cases, the switch to automated business processes is so gradual, positions can be phased out over time, as employees retire or leave for other opportunities.
While there are many things humans do that can’t be replaced by technology, automation tends to remove the element of human error from daily work. Even the most fastidious employee can occasionally make a mistake, whether due to being distracted or overworked and rushed. Technology is more likely to be error-free, with employees able to set up the software to do what needs to be done and let the application take care of the rest. This will prevent costly delays caused by typographical mistakes or miscalculations.
Over the years, file cabinets can easily fill up with reams of paperwork, taking up valuable office space and requiring occasional reorganization. Automating tasks shifts document storage from space-consuming file cabinets and drawers to servers, freeing up space that can be used for offices, meeting rooms, and other areas. In time, a business may even be able to relocate to a smaller space, saving money on rent.
With Centreviews, changes are visible immediately, which lets each applicable person within the organization approve and change items quickly. This immediate visibility improves workflow, speeding up processes to ensure invoices are presented to clients more quickly, speeding up payments. Quicker payments means improved cashflow, which will help your business succeed. Since changes are immediate, you’ll also prevent invoices from being resent for payments that are in process, eliminating embarrassing mistakes.
Reduced Carbon Footprint
The environmental impact of going paperless has a couple of benefits, the primary of which is that you’ll have the peace of mind of knowing you’re doing your part to reduce your carbon footprint. You can also promote your commitment to the environment on your company’s website, potentially encouraging your clients and colleagues to make similar changes in their own operations.
Businesses are increasingly feeling pressured to automate administrative tasks, including billing, accounting, and document management. Centreviews does the hard work for organizations, equipping them with the tools they need to start accepting payments and conducting billing. Soon after switching to Centreviews, many businesses find they’re operating more efficiently, saving time and money.