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Visibility and every level to link all documents in a cloud-based system.

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Document Management

Companies have been dealing with document management issues since paper was invented. Centreviews technology is a means of eliminating the paper based issues such as lost and misfiled documents, files in multiple locations difficult and time consuming costly manual processes to access needed information. Even though the technology is available the switch from paper to digital is still daunting because of the time and cost to convert the paper to digital. Centreviews also solves this problem with its automated data capture capabilities to provide a centralized archive to provide visibility via controlled access.

Centralized Archive

The secure cloud-based technology provides document retention and access for these types of documents and more:

  • Human Resources
  • Customer Service
  • Claims, Deductions and Charge-backs
  • Freight Documents
  • Contracts and Other Legal Documents
  • Inter-departmental Communication
All documents are accessible remotely and easy to find whenever needed.  Centreviews allows you to link Related Documents to streamline searches and provide the instant access to a related document.  Allow a user have the ability to append additional documents directly in the archive.

Data Capture

The Centreviews data capture process provides a turnkey service to convert paper to images and to capture the data necessary to index and store the documents in the Centreviews Central Archive. The process includes capture and appending of computer generated documents such as Word, Excel, etc. with the images generated from paper. The process is totally handled by Centreviews by capturing pictures from mobile devices, images from desk top scanner and scanning of paper sent in. The captured images are prepare for storage by capturing the data needed for indexing the documents by Robotic Process Automation (RPA), OCR and when necessary by manual data entry. The result is a document management system with minimal involvement from company personnel.

Increased Visibility

Instant access to documents, 24/7. All document formats, whether they be in paper form, email, fax, EDI or data files are converted to a consistent PDF format so that disparate systems are converted into a centralized system that is streamlined and optimized. Eliminate manual filing & retrieval, manual routing, faxing & copying, and risk of document & data loss. Secure and restrict access by company personnel, vendors, or customers configurable according to your business rules to ensure that those who need access to certain information can have it. Documents can be linked with all associated support documents providing the necessary depth of information to make truly informed decisions.

Centreviews is solving problems like these every day…

"My workers need to be able to access documents from anywhere."
Because Centreviews is a cloud-based solution, it can be accessed from any compatible device, which frees employees to access documents from home or while traveling. For companies with multiple locations, all offices can now access the same documents instantly, reducing the need to fax or mail files from one office to another. Invoices can be automatically assigned to different locations and user roles, making it easier for each user to filter out the information that relates to his specific needs.
“How do we protect the sensitive information and our documents?”
Security is a serious issue for everyone in today’s environment and Centreviews deploys state-of-the art technology to keep our servers and customer data secure. Our data centers are located in SOC 1 Type II certified and tested environments. Organizations have the ability to restrict access to specific documents based on the users requirements and authorization. Documentations and audit trail cannot be removed or destroyed by users. The automated approval process through the work flow provides separation of control to eliminate fraud.
“Our stakeholders want insight into our operations. How can we provide actionable and informative reports?”
Instead of painstakingly piecing information together from multiple sources, organizations can use Centreviews Business Intelligent Suite of Solutions to extract reports for board members, investors, management and auditors. The data in Centreviews Business Intelligent Suite of Solutions can be exported to a CSV file for use with existing software. The fields are sortable to make it easier to organize data. With standard accrual reporting, an organization can have immediate access to information on their financial status, which speeds up decision making.
"My Human Resources employees have always had trouble retrieving HR documents from the thousands of records we store"
With Centreviews Document Management Solution, Human Resources documents are stored in one central location that houses all supporting documents that are associated to an employee. Searching for hard to find documents is made easy with wildcard searching capabilities. Once documents have been retrieved they can be emailed, faxed or printed. Documents are accessible from our cloud-based network anytime and anywhere the user has an internet connection. Find out more by reading our informative brochure on the Centreviews Human Resources Document Solution.

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Our Document Management Solution offers your company an innovative approach to help customers obtain business intelligence, improve controls and reduce cost.

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Get our Archive Link System Overview to see how the Centreviews platform works.

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Get our Human Resources Document Management PDF to see how the Centreviews platform works.

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Save costs and improve efficiencies by automating your document management process with Centreviews

Simple

Centreviews is a single, cloud-based and mobile-friendly platform that easily integrates with existing ERP systems.

Scaleable

Since Centreviews is a cloud-based platform it’s scalable and grows when you do.

Secure

Centreviews uses state-of-the-art technology to protect customer data.